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Key Terminology (Glossary)

ASIN: Amazon Standard Identification Number - a unique identifier for each product listing on Amazon.

FBA (Fulfillment by Amazon): A service where Amazon stores, picks, packs, and ships your products to customers.

Private Label: Products manufactured by a third party but sold under your brand name.

COGS (Cost of Goods Sold): The direct costs of producing the products you sell, including materials, labor, and manufacturing overhead.

Gross Margin: The difference between revenue and COGS, expressed as a percentage. It shows how much profit you make before operating expenses.

Net Profit: The amount of money remaining after all expenses (including COGS, marketplace fees, advertising, and operating expenses) are subtracted from revenue.

Sales Velocity: The rate at which products sell, typically measured in units per day. This helps predict when you’ll run out of stock.

Lead Time: The time between placing an order with your supplier and receiving the products at Amazon’s fulfillment center.

Reorder Point (ROP): The inventory level at which you should place a new order to avoid stockouts.

Safety Stock: Extra inventory kept on hand to protect against unexpected increases in demand or delays in supply.

TACOS (Total Advertising Cost of Sales): The percentage of revenue spent on advertising. Calculated as (Advertising Spend ÷ Revenue) × 100.

EBITDA: Earnings Before Interest, Taxes, Depreciation, and Amortization - a measure of operating profitability.

WACC (Weighted Average Cost of Capital): The average rate of return a company expects to pay its investors. Used in financial calculations to evaluate payment terms.

NPV (Net Present Value): The current value of future cash flows, accounting for the time value of money. Lower NPV is better when comparing payment options.

Marketplace Fees: Charges imposed by Amazon for selling on their platform, including referral fees, fulfillment fees, and other transaction costs.

OPEX (Operating Expenses): Ongoing costs required to run your business, such as software subscriptions, salaries, rent, and utilities.

AWD (Amazon Warehousing and Distribution): Amazon’s storage service for inventory before it’s sent to fulfillment centers.

The “Why”: Benefits of Using PROPAMP AI

1. Financial Clarity Instead of juggling spreadsheets and multiple reports, PROPAMP AI consolidates all your financial data in one place. You can see exactly where your money is going and identify opportunities to improve profitability.

2. Prevent Stockouts The restock suggestions feature analyzes your sales velocity and lead times to tell you exactly when to reorder and how much to order. This prevents lost sales from running out of stock.

3. Optimize Advertising Spend By tracking your TACOS and campaign performance, you can identify which products and campaigns are most profitable and adjust your advertising strategy accordingly.

4. Improve Cash Flow The cash flow dashboard and payment calendar help you see when money is coming in and going out, allowing you to plan for large expenses and avoid cash flow gaps.

5. Make Data-Driven Decisions Instead of guessing, you have access to comprehensive analytics that show trends, patterns, and opportunities based on your actual business data.

6. Save Time Automated calculations, reports, and insights mean you spend less time on manual data entry and more time growing your business.

Interface Overview

When you log into PROPAMP AI, you’ll see a navigation menu on the left side of your screen. This menu organizes all features into logical sections:

Dashboard

  • Mission Control: Your main dashboard showing an overview of key metrics and financial flow
  • Statistics & Metrics: Detailed performance statistics and key performance indicators

Inventory

  • Inventory Dashboard: Overview of all your products and their stock levels
  • Stock Panel: Detailed stock information and tracking
  • Restock Suggestions: AI-powered recommendations for when and how much to reorder
  • Inventory Map: Visual representation of where your inventory is located
  • AWD Storage: Manage inventory stored in Amazon Warehousing and Distribution

Financial

  • Profit & Loss: Comprehensive P&L statements showing revenue, expenses, and profit
  • Balance Sheet: Assets, liabilities, and equity overview
  • Cash Flow: Track money coming in and going out
  • Gross Sales: Detailed sales revenue analysis
  • OPEX: Operating expenses tracking and management
  • Payment Calendar: Visual calendar of upcoming payments
  • Payout Statements: Amazon payout history and analysis
  • Working Capital: Analysis of your available working capital

Marketing & Sales

  • Targets: Set and track revenue, quantity, and margin targets
  • PPC Monitoring: Track pay-per-click advertising performance
  • Campaigns: Manage and analyze advertising campaigns
  • Products: Product-level marketing analytics
  • Reviews: Customer review tracking and analysis
  • Returns: Return rate analysis and management
  • Performance Promotions: Coupon and promotion performance tracking
  • Sales & Traffic: Amazon sales and traffic reports

Supply Chain

  • Purchase Orders: Create, track, and manage purchase orders
  • Shipments: Track shipments from suppliers to Amazon
  • Suppliers: Manage supplier information and relationships
  • Freight Forwarders: Manage shipping partners
  • Warehouses: Manage warehouse and destination information

Tools

  • Box Optimizer: Calculate optimal carton and pallet configurations
  • Coupon Estimator: Estimate costs and reach for coupon campaigns
  • Deal Calculator: Calculate profitability of deals and promotions
  • Payment Terms: Compare payment term options using NPV calculations

Settings

  • Profile: Manage your personal account information
  • Organization: Manage team members and permissions
  • Integrations: Connect external services and data sources
  • Marketplaces: Connect and manage Amazon marketplace accounts
  • Global Settings: Configure system-wide preferences

Common Interface Elements

Input Fields

  • Text inputs for entering data (names, amounts, dates)
  • Number inputs for quantities, prices, and percentages
  • Dropdown menus for selecting from predefined options
  • Date pickers for selecting specific dates or date ranges
  • Toggle switches for enabling/disabling features

Buttons

  • Primary buttons (usually blue/green): The main action you should take on a page
  • Secondary buttons (usually gray): Supporting actions
  • Outline buttons: Less prominent actions like import/export
  • Ghost buttons: Subtle actions in toolbars or side panels
  • Destructive buttons (usually red): Irreversible actions like delete

Tables

  • Sortable columns: Click column headers to sort data
  • Filters: Use filter icons to narrow down displayed data
  • Row actions: Click the three-dot menu (kebab menu) on each row for actions
  • Pagination: Navigate through multiple pages of data

Charts and Visualizations

  • Line charts: Show trends over time
  • Bar charts: Compare values across categories
  • Pie charts: Show proportions of a whole
  • Sankey diagrams: Show flow of money or resources
  • Gauge charts: Show progress toward a target

Cards

  • Summary cards: Display key metrics at a glance
  • Detail cards: Show expanded information about a specific item
  • Action cards: Contain buttons or links to perform actions

Modals and Dialogs

  • Pop-up windows that appear over the main content
  • Used for forms, confirmations, and detailed views
  • Close by clicking outside, pressing Escape, or clicking a close button

Tooltips

  • Small pop-up boxes that appear when you hover over icons or labels
  • Provide additional context or explanations
  • Disappear when you move your mouse away

Comprehensive User Guide

Getting Started

Creating Your Account

  1. Visit the PROPAMP AI website
  2. Click “Sign Up” or “Get Started”
  3. Enter your email address and create a password
  4. Verify your email address by clicking the link in the confirmation email
  5. Complete your profile by entering your name, job title, and phone number

Connecting Your Amazon Account

  1. Navigate to Settings → Marketplaces
  2. Click Connect Marketplace
  3. Select the Amazon marketplace you want to connect (US, UK, DE, etc.)
  4. Follow the authorization process to grant PROPAMP AI access to your Amazon data
  5. Repeat for each marketplace where you sell

Note: PROPAMP AI uses secure API connections and only accesses the data necessary for analytics. Your account credentials are never stored.

Setting Up Your First Product

  1. Navigate to Dictionaries → Products
  2. Click Add Product
  3. Enter the product ASIN (found on your Amazon product listing)
  4. Fill in product details:
    • Product name
    • Category
    • Dimensions (length, width, height)
    • Weight
    • Cost per unit (COGS)
    • Supplier information
  5. Click Save

The system will automatically pull additional data from Amazon, including current price, sales rank, and inventory levels.

Dashboard: Mission Control

The Mission Control dashboard is your command center, providing a high-level overview of your business performance.

Understanding the Sankey Diagram

The Sankey diagram is a visual representation of how money flows through your business. It shows:

  • Total Sales (green): Money coming in from product sales
  • Organic Sales: Sales without advertising
  • Ad Sales: Sales generated from advertising
  • Costs (red): Money going out, including:
    • COGS (Cost of Goods Sold)
    • Amazon Fees (referral fees, fulfillment fees, etc.)
    • Advertising Spend
    • Refunds
    • Promotional Discounts
  • Profit (blue): Money remaining after costs

How to Read It:

  • The width of each flow represents the amount of money
  • Green flows show revenue
  • Red flows show expenses
  • Blue flows show profit
  • Click on any flow to see detailed breakdowns

Key Metrics Cards

The dashboard displays several key metric cards:

Total Revenue

  • Sum of all product sales (organic + ad-driven)
  • Displayed in your primary currency

Gross Profit

  • Revenue minus COGS and marketplace expenses
  • Shows profitability before operating expenses

Net Profit

  • Gross profit minus operating expenses (OPEX)
  • Your actual bottom-line profit

EBITDA

  • Earnings before interest, taxes, depreciation, and amortization
  • Operating profitability measure

Ad Spend

  • Total amount spent on Amazon advertising
  • Includes Sponsored Products, Brands, Displays, and Videos

TACOS

  • Total Advertising Cost of Sales percentage
  • Shows what percentage of revenue goes to advertising

Date Range Selection

Use the date range picker at the top of the dashboard to:

  • View performance for specific time periods
  • Compare different periods
  • Analyze trends over time

To change the date range:

  1. Click the date range selector
  2. Choose a preset (Last 7 days, Last 30 days, This Month, etc.)
  3. Or select custom dates using the calendar

Product Breakdown

Click on any product in the dashboard to see:

  • Detailed financial breakdown
  • Sales trends
  • Advertising performance
  • Inventory status
  • Recommendations for improvement

Inventory Management

Inventory Dashboard

The Inventory Dashboard provides a comprehensive view of all your products and their stock levels.

Viewing Your Inventory:

  1. Navigate to Inventory → Inventory Dashboard
  2. You’ll see a table listing all products with:
    • Product name and ASIN
    • Current stock levels
    • Available quantity (ready to sell)
    • Inbound quantity (on the way to Amazon)
    • Reserved quantity (pending orders)
    • Days of coverage (how long current stock will last)

Filtering and Sorting:

  • Use the search bar to find specific products
  • Click column headers to sort by that column
  • Use filters to show only products matching certain criteria (e.g., low stock, out of stock)

Understanding Stock Levels:

Available Quantity: Products currently in Amazon’s fulfillment centers and ready to ship to customers.

Inbound Quantity: Products that have been shipped to Amazon but haven’t yet been received and processed.

Reserved Quantity: Products that are allocated to pending customer orders but haven’t shipped yet.

Total Stock: The sum of available, inbound, and reserved quantities.

Restock Suggestions

The Restock Suggestions feature uses artificial intelligence to analyze your sales patterns and recommend when and how much to reorder.

Accessing Restock Suggestions:

  1. Navigate to Inventory → Restock Suggestions
  2. The system automatically calculates suggestions for all products with sufficient sales data

Understanding the Recommendations:

Each product shows several key metrics:

Sales Velocity

  • Units sold per day
  • Calculated from recent sales data (7, 30, 60, or 90 days)
  • You can select which period to use

Current Stock

  • Total units currently available
  • Includes available, inbound, and other stock locations

Lead Time

  • Days from placing order to receiving at Amazon
  • Includes supplier production time + shipping time

Coverage Days

  • How many days of inventory you want to maintain
  • Default is 30 days, but you can adjust per product

Reorder Point (ROP)

  • The stock level at which you should place an order
  • Calculated to ensure you don’t run out before new stock arrives

Suggested Order Quantity

  • How many units to order
  • Ensures you have enough stock to cover the lead time plus your desired coverage days

Days Until Stockout

  • How many days until you run out of stock at current sales velocity
  • Helps prioritize which products need immediate attention

Should Reorder Now?

  • A simple yes/no indicator
  • Based on whether current stock is below the reorder point

Using Restock Suggestions:

  1. Review the list: Products are sorted by priority (most urgent first)
  2. Adjust settings per product:
    • Click on a product to expand details
    • Modify coverage days if needed
    • Select different sales velocity period
    • Enter custom sales velocity if you have better data
  3. Review the calculation: Click the info icon to see how the order quantity was calculated
  4. Create Purchase Order: Click “Create PO” to generate a purchase order with the suggested quantities

Advanced Options:

Custom Sales Velocity: If you know your sales will change (e.g., due to a promotion), you can enter a custom sales velocity.

Custom Stock: Add stock from other locations (e.g., your warehouse) that isn’t tracked in Amazon.

Safety Stock Adjustment: The system automatically includes 14 days of safety stock, but you can adjust this if needed.

Stock Panel

The Stock Panel provides detailed tracking of inventory movements and stock levels over time.

Features:

  • Historical stock levels
  • Stock movement timeline
  • Alerts for low stock or stockouts
  • Integration with purchase orders and shipments

Financial Management

Profit & Loss (P&L) Statement

The Profit & Loss statement shows your revenue, costs, and profit over a selected time period.

Accessing P&L:

  1. Navigate to Financial → Profit & Loss
  2. Select your date range
  3. Choose which marketplaces and products to include

Understanding the P&L Structure:

Revenue Section:

  • Total Revenue: All sales income
  • Gross Sales: Sales before returns and refunds
  • Returns: Value of returned products
  • Net Sales: Gross sales minus returns

Cost of Goods Sold (COGS):

  • Direct costs of products sold
  • Includes manufacturing, materials, and direct labor

Gross Profit:

  • Revenue minus COGS
  • Shows profitability before operating expenses

Marketplace Expenses:

  • FBA Fees: Fulfillment and storage fees
  • Selling Fees: Referral fees and transaction fees
  • Advertising: Amazon advertising spend
  • Promotional Discounts: Coupon and promotion costs
  • Other Fees: Service charges, HRR fees, Vine fees, etc.

Operating Expenses (OPEX):

  • Business operating costs
  • Software subscriptions, salaries, rent, utilities, etc.

Net Profit:

  • Gross profit minus all expenses
  • Your bottom-line profit

Reading the Table:

The P&L table shows:

  • Each metric as a row
  • Monthly columns showing values for each month
  • A total column showing the sum for the selected period
  • Color coding: green for positive, red for negative

Drilling Down:

  • Click any metric to see detailed breakdown
  • View by product, marketplace, or time period
  • Export data for external analysis

Balance Sheet

The Balance Sheet shows your assets, liabilities, and equity at a specific point in time.

Understanding Assets:

  • Current Assets: Cash, inventory, accounts receivable
  • Fixed Assets: Equipment, property, long-term investments

Understanding Liabilities:

  • Current Liabilities: Accounts payable, short-term debt
  • Long-term Liabilities: Long-term loans, deferred payments

Understanding Equity:

  • Owner’s equity: Assets minus liabilities
  • Retained earnings: Profits reinvested in the business

Cash Flow

The Cash Flow statement shows how money moves in and out of your business.

Cash Inflows:

  • Sales revenue
  • Other income

Cash Outflows:

  • Product costs (COGS)
  • Operating expenses
  • Advertising spend
  • Loan payments
  • Other expenses

Net Cash Flow:

  • Inflows minus outflows
  • Positive = cash increase
  • Negative = cash decrease

Using Cash Flow for Planning:

  • Identify months with negative cash flow
  • Plan for large expenses
  • Ensure sufficient cash reserves
  • Optimize payment timing

Payment Calendar

The Payment Calendar helps you track and plan for upcoming payments.

Viewing the Calendar:

  1. Navigate to Financial → Payment Calendar
  2. Choose your view: Week, Month, or Year
  3. Payments are displayed as events on the calendar

Payment Types:

  • Supplier Payments: Payments to product suppliers
  • Operating Expenses: Recurring business expenses
  • Advertising Spend: Amazon advertising costs
  • Other Expenses: Miscellaneous payments

Adding Payments:

  1. Click on a date or the “Add Payment” button
  2. Enter payment details:
    • Amount
    • Payee (supplier, service provider, etc.)
    • Category
    • Payment method
    • Due date
  3. Save the payment

Payment Status:

  • Pending: Payment not yet made
  • Scheduled: Payment scheduled for future date
  • Paid: Payment completed
  • Overdue: Payment past due date

Benefits:

  • Avoid missing payments
  • Plan cash flow
  • Negotiate better payment terms
  • Identify payment patterns

Marketing & Sales

Setting Targets

Targets help you set and track goals for revenue, quantity sold, and profit margins.

Accessing Targets:

  1. Navigate to Marketing → Targets
  2. Select a time period (typically a quarter)
  3. Choose products to set targets for

Setting Revenue Targets:

You can set targets in two ways:

Method 1: Percentage Growth

  1. Enter a revenue growth percentage (e.g., 20% means 20% more than last year)
  2. The system calculates the target revenue automatically

Method 2: Fixed Amount

  1. Enter a specific target revenue amount
  2. The system uses this exact value

Adjustments:

Out of Stock Adjustment:

  • If enabled, the system adjusts targets based on days out of stock last year
  • If you were out of stock for 10 days, it assumes you could have sold more
  • Formula: Adjusted Baseline = (Last Year Sales ÷ Days in Stock) × 90

Inflation Adjustment:

  • Accounts for price increases due to inflation
  • Enter the expected inflation rate (e.g., 3%)
  • The system increases targets accordingly

Setting Gross Margin Targets:

Method 1: Margin Percentage

  1. Enter desired gross margin percentage (e.g., 35%)
  2. System calculates target gross margin amount

Method 2: Fixed Margin Amount

  1. Enter specific gross margin dollar amount
  2. System uses this exact value

Setting Advertising Budget (TACOS):

  1. Select your target TACOS percentage
  2. System calculates advertising budget: Budget = Target Revenue × (TACOS ÷ 100)
  3. This ensures advertising spend stays within your target percentage

Setting Quantity Targets:

The system automatically calculates target quantity based on:

  • Target revenue
  • Expected selling price
  • Formula: Target Quantity = Target Revenue ÷ Price per Unit

Tracking Progress:

The Targets Dashboard shows:

  • Current Performance: Actual revenue, quantity, and margin achieved so far
  • Target: Your set targets
  • Progress: Percentage of target achieved
  • Days Remaining: Time left in the period
  • Required Daily Rate: What you need to sell per day to hit target
  • On Track Indicator: Green if on track, red if behind

Gauge Bars:

  • Visual representation of progress
  • Green = on track or ahead
  • Yellow = slightly behind
  • Red = significantly behind

PPC Monitoring

PPC (Pay-Per-Click) Monitoring tracks your Amazon advertising performance.

Accessing PPC Monitoring:

  1. Navigate to Marketing → PPC Monitoring
  2. Select date range and products
  3. View campaign performance

Key Metrics:

Impressions: How many times your ads were shown

Clicks: How many times people clicked your ads

CTR (Click-Through Rate): Percentage of impressions that resulted in clicks

  • Formula: CTR = (Clicks ÷ Impressions) × 100

Spend: Total advertising cost

Sales: Revenue from ad-driven sales

ACOS (Advertising Cost of Sales): Percentage of ad sales spent on advertising

  • Formula: ACOS = (Spend ÷ Sales) × 100
  • Lower is better

ROAS (Return on Ad Spend): Revenue generated per dollar spent

  • Formula: ROAS = Sales ÷ Spend
  • Higher is better

TACOS (Total Advertising Cost of Sales): Percentage of total revenue spent on advertising

  • Formula: TACOS = (Spend ÷ Total Revenue) × 100

Campaign Types:

Sponsored Products: Ads for individual products

  • Appear in search results and product pages
  • Most common campaign type

Sponsored Brands: Ads featuring your brand

  • Show multiple products
  • Appear at top of search results

Sponsored Display: Retargeting and audience-based ads

  • Show to people who viewed your products
  • Appear on product detail pages

Sponsored Brands Videos: Video ads for your brand

  • Appear in search results
  • Higher engagement potential

Optimizing Campaigns:

  1. Identify High Performers: Look for campaigns with low ACOS and high ROAS
  2. Pause Low Performers: Stop campaigns with high ACOS and low sales
  3. Adjust Bids: Increase bids for profitable keywords, decrease for unprofitable ones
  4. Add Negative Keywords: Exclude irrelevant search terms
  5. Test New Keywords: Try different keywords to find profitable ones

Coupon Performance

Track how your coupons and promotions are performing.

Accessing Coupon Performance:

  1. Navigate to Marketing → Performance Promotions
  2. View active and historical coupons

Key Metrics:

Budget: Total amount allocated to the coupon

Redemptions: Number of times coupon was used

Sales: Revenue from coupon redemptions

Discount Amount: Total discount given to customers

Cost per Redemption: Total cost (discount + fees) divided by redemptions

ROI: Return on investment for the coupon campaign

Understanding Amazon Coupon Fees:

Amazon charges two types of fees for coupons:

Upfront Fee: One-time fee to create the coupon

  • Varies by marketplace (e.g., $5 in US, £2 in UK)
  • Charged regardless of redemptions

Variable Fee: Percentage of each sale made with the coupon

  • Varies by marketplace (e.g., 2.5% in US, 1.5% in UK)
  • Only charged when coupon is used

Total Cost Calculation:

  • Total Cost = Upfront Fee + (Redemptions × Discount per Unit) + (Sales × Variable Fee Percentage)

Best Practices:

  • Set realistic budgets based on expected redemptions
  • Monitor cost per redemption to ensure profitability
  • End coupons that aren’t generating profitable sales
  • Use coupon estimator tool before launching campaigns

Supply Chain Management

Purchase Orders

Purchase Orders (POs) help you track orders placed with suppliers.

Creating a Purchase Order:

  1. Navigate to Purchase Orders → Create PO
  2. Select products to order
  3. Enter quantities (use restock suggestions as a guide)
  4. Select supplier
  5. Enter order details:
    • Order date
    • Expected delivery date
    • Payment terms
    • Shipping method
  6. Save the purchase order

PO Status:

  • Draft: Created but not yet sent to supplier
  • Sent: Sent to supplier, awaiting confirmation
  • Confirmed: Supplier confirmed the order
  • In Production: Supplier is manufacturing products
  • Shipped: Products shipped from supplier
  • Received: Products received at Amazon
  • Completed: Order fully processed

Tracking POs:

  • View all purchase orders in a table
  • Filter by status, supplier, or date
  • Click on a PO to see details
  • Add notes and updates as order progresses

Linking to Shipments:

  • Connect POs to shipments for end-to-end tracking
  • See when products are in transit
  • Track delivery to Amazon fulfillment centers

Shipments

Track products as they move from suppliers to Amazon.

Creating a Shipment:

  1. Navigate to Shipments → Create Shipment
  2. Link to a purchase order (or create standalone shipment)
  3. Enter shipment details:
    • Shipping date
    • Carrier information
    • Tracking number
    • Expected delivery date
    • Products and quantities
  4. Save the shipment

Shipment Status:

  • Preparing: Being prepared for shipment
  • In Transit: On the way to Amazon
  • Delivered: Received at Amazon
  • Processing: Amazon is processing the shipment
  • Completed: Fully processed and available for sale

Tracking Shipments:

  • View shipment timeline
  • See current location (if tracking available)
  • Receive alerts for status changes
  • Update status manually if needed

Managing Suppliers

Keep track of supplier information and relationships.

Adding a Supplier:

  1. Navigate to Dictionaries → Suppliers
  2. Click Add Supplier
  3. Enter supplier details:
    • Company name
    • Contact information
    • Payment terms
    • Lead times
    • Product capabilities
  4. Save the supplier

Supplier Information:

  • Contact details for communication
  • Payment terms (e.g., Net 30, 50% upfront)
  • Average lead times for planning
  • Product catalog
  • Historical performance

Best Practices:

  • Keep supplier information up to date
  • Document agreed payment terms
  • Track lead time performance
  • Maintain multiple suppliers for critical products

Freight Forwarders

Manage relationships with shipping partners.

Adding a Freight Forwarder:

  1. Navigate to Dictionaries → Freight Forwarders
  2. Click Add Freight Forwarder
  3. Enter details:
    • Company name
    • Contact information
    • Service areas
    • Shipping methods offered
    • Rates and terms
  4. Save the freight forwarder

Using Freight Forwarders:

  • Link to shipments for tracking
  • Compare rates and services
  • Track performance and reliability
  • Maintain relationships for better terms

Tools

Box Optimizer

The Box Optimizer calculates the optimal carton and pallet configuration to maximize shipping efficiency and minimize costs.

When to Use:

  • Designing new product packaging
  • Optimizing existing packaging
  • Planning shipments to Amazon
  • Reducing shipping costs

Using the Box Optimizer:

  1. Navigate to Tools → Box Optimizer
  2. Enter product dimensions:
    • Length (in inches or centimeters)
    • Width
    • Height
    • Weight (in pounds or kilograms)
  3. Enter carton constraints:
    • Maximum carton length
    • Maximum carton width
    • Maximum carton height
    • Maximum carton weight
    • Carton wall thickness
  4. Enter pallet constraints:
    • Select pallet type (standard sizes) or enter custom dimensions
    • Maximum pallet height
    • Maximum pallet weight
  5. Click Calculate

Understanding Results:

The optimizer shows:

Optimal Carton Configuration:

  • How many units fit in each carton
  • Carton dimensions (internal and external)
  • Carton weight

Pallet Configuration:

  • How many cartons fit per layer
  • How many layers fit on pallet
  • Total cartons per pallet
  • Total units per pallet

Efficiency Metrics:

  • Space utilization percentage
  • Weight utilization percentage
  • Cost per unit shipped

Optimization Goals:

  • Maximize units per pallet (reduces shipping cost per unit)
  • Minimize wasted space
  • Stay within weight and dimension limits
  • Ensure safe stacking

Tips for Best Results:

  • Measure products accurately
  • Consider product orientation (can products be rotated?)
  • Account for packaging materials
  • Test physical configurations when possible
  • Consider Amazon’s receiving requirements

Coupon Estimator

Estimate the cost and reach of coupon campaigns before launching them.

Using the Coupon Estimator:

  1. Navigate to Tools → Coupon Estimator
  2. Select a product from your catalog
  3. Enter coupon details:
    • Budget: Total amount to spend
    • Discount type: Percentage off or fixed amount off
    • Discount value: The percentage or dollar amount
  4. View calculations

Understanding the Results:

Sale Price: Price after discount is applied

Discount Amount: How much customers save per unit

Cost per Unit: Total cost including discount and Amazon fees

  • Formula: Cost per Unit = Discount Amount + (Sale Price × Variable Fee Rate)

Available Budget: Budget remaining after upfront fee

  • Formula: Available Budget = Total Budget - Upfront Fee

Maximum Units: How many units can be sold with the budget

  • Formula: Maximum Units = Available Budget ÷ Cost per Unit

Total Revenue: Revenue from maximum units

  • Formula: Total Revenue = Maximum Units × Sale Price

Total Discount: Total discount given to customers

  • Formula: Total Discount = Maximum Units × Discount Amount

Marketplace-Specific Fees:

The estimator automatically uses the correct fees for your marketplace:

United States:

  • Upfront fee: $5
  • Variable fee: 2.5% of sale price

Canada:

  • Upfront fee: $2 CAD
  • Variable fee: 1.5% of sale price

United Kingdom:

  • Upfront fee: £2
  • Variable fee: 1.5% of sale price

Germany, France, Italy, Spain:

  • Upfront fee: €2-4
  • Variable fee: 1-1.5% of sale price

Japan:

  • Upfront fee: ¥150
  • Variable fee: 1.5% of sale price

Using the Estimator for Planning:

  1. Test different discount amounts to find the sweet spot
  2. Adjust budget to see impact on reach
  3. Compare percentage vs. fixed amount discounts
  4. Use results to set realistic expectations
  5. Plan inventory to support estimated sales

Payment Terms Calculator

Compare different payment term options to find the most cost-effective choice.

When to Use:

  • Negotiating with suppliers
  • Comparing payment plans
  • Evaluating financing options
  • Optimizing cash flow

Using the Payment Terms Calculator:

  1. Navigate to Tools → Payment Terms
  2. Enter purchase order amount
  3. Enter your WACC (Weighted Average Cost of Capital)
    • If unknown, use a typical rate (e.g., 8-12% for small businesses)
  4. Set the payment period (days from order to final payment)
  5. Add payment plans to compare:
    • Click “Add Payment Plan”
    • Name the plan (e.g., “Supplier A - Net 30”)
    • Add payment options:
      • Days: When payment is due (0 = immediate, 30 = 30 days later)
      • Percentage: What portion of total amount (must total 100%)
    • Example: 50% at 0 days, 50% at 30 days
  6. Add multiple plans to compare
  7. View NPV comparison

Understanding NPV (Net Present Value):

NPV accounts for the time value of money. A dollar today is worth more than a dollar in the future because you could invest it and earn interest.

Formula: NPV=Payment Amount(1+Daily Rate)DaysNPV = \frac{Payment\ Amount}{(1 + Daily\ Rate)^{Days}}

Where:

  • Payment Amount = Purchase Order Amount × (Payment Percentage ÷ 100)
  • Daily Rate = WACC ÷ 100 ÷ 365
  • Days = Days until payment is due

Total NPV: Sum of all payment NPVs in a plan

Lower NPV is Better: A plan with lower total NPV costs less in today’s dollars.

Example:

  • Purchase Order: $10,000
  • WACC: 10%

Plan A: Pay immediately (Net 0)

  • 100% at 0 days
  • NPV = $10,000

Plan B: Pay in 30 days (Net 30)

  • 100% at 30 days
  • Daily Rate = 10% ÷ 100 ÷ 365 = 0.000274
  • NPV = 10,000÷(1+0.000274)30=10,000 ÷ (1 + 0.000274)^30 = 9,918.50

Plan B has lower NPV, so it’s better (you keep your money longer).

Best Payment Plan Indicator:

  • The system highlights the plan with the lowest NPV
  • Use this to negotiate better terms
  • Consider other factors too (supplier relationships, discounts for early payment)

Tips:

  • Lower WACC makes delayed payments more attractive
  • Split payments can optimize cash flow
  • Consider early payment discounts (may outweigh time value)
  • Factor in supplier relationships and reliability

Profile Management

Personal Profile

Manage your account information and preferences.

Accessing Your Profile:

  1. Click your name/avatar in the top right
  2. Select Profile from the menu
  3. Or navigate to Settings → Profile

Profile Information:

  • First Name: Your first name
  • Last Name: Your last name
  • Email: Your account email (used for login)
  • Phone: Contact phone number
  • Job Title: Your role in the organization
  • Avatar: Profile picture (optional)

Updating Information:

  1. Click Edit on any field
  2. Make your changes
  3. Click Save

Changing Your Password:

  1. Go to Profile → Security tab
  2. Click Change Password
  3. Enter your current password
  4. Enter your new password
  5. Confirm your new password
  6. Click Change Password

Password Requirements:

  • At least 8 characters
  • Mix of uppercase and lowercase letters
  • At least one number
  • At least one special character

Password Strength Indicator:

  • Very Weak (red): Doesn’t meet requirements
  • Weak (orange): Meets minimum requirements
  • Moderate (yellow): Good password
  • Strong (lime): Very good password
  • Very Strong (green): Excellent password

Subscription Management

Manage your PROPAMP AI subscription and features.

Accessing Subscription:

  1. Navigate to Profile → Subscription tab
  2. View your current plan and features

Subscription Status:

  • Active: Subscription is current and paid
  • Trial: Using free trial period
  • Expired: Subscription has ended
  • Cancelled: Subscription cancelled but may still be active until period ends

Available Features:

PROPAMP AI uses a modular pricing system. You can enable/disable features based on your needs:

Core Features:

  • Dashboard ($5/month)
  • Inventory Dashboard ($10/month)
  • Statistics & Metrics ($10/month)
  • Sales & Traffic Dashboard ($5/month)

Marketing Features:

  • Coupons Management ($15/month)
  • Targets ($19/month)
  • Deals Monitoring ($15/month)
  • Automatisation Coupons ($15/month)

Operations Features:

  • Shipments Management ($39/month)
  • COGS Calculation ($39/month)
  • Tools ($5/month)

Advanced Features:

  • AI Advice ($29/month, 60 uses included)
  • AI Notify ($5/month)
  • Finance ($49/month - includes P&L, Cash Flow, Balance Sheet)
  • Procurement ($49/month)
  • AI Solving ($29/month, 30 uses included)

Team Features:

  • Roles ($10/month)
  • Users ($10/month per user)
  • Countries ($10/month per country, max 20)

Managing Your Subscription:

Build Your Own (BYO) Package:

  1. Go to Subscription tab
  2. Toggle features on/off
  3. Adjust quantities (users, countries)
  4. View total monthly cost
  5. Click Update Subscription
  6. Confirm payment method

Predefined Packages:

  • Some plans offer predefined bundles at discounted rates
  • Compare BYO vs. predefined to find best value

Payment Methods:

  • Add credit/debit cards in Billing tab
  • Set default payment method
  • Update card information
  • Remove old cards

Billing History:

  • View past invoices
  • Download receipts
  • See payment history

Organization Management

Manage your team and organization settings.

Accessing Organization Settings:

  1. Navigate to Profile → Organization tab
  2. Or go to Settings → Organization

Organization Information:

  • Organization name
  • Primary contact
  • Billing address
  • Tax information

Managing Team Members:

Inviting Users:

  1. Click Invite User
  2. Enter email address
  3. Select role/permissions
  4. Send invitation
  5. User receives email with invitation link

User Roles:

  • Admin: Full access to all features and settings
  • Manager: Access to most features, limited settings access
  • Viewer: Read-only access to dashboards and reports
  • Custom Roles: Create custom roles with specific permissions

Managing Permissions:

  • Control who can view what data
  • Restrict access to financial information
  • Limit ability to create purchase orders
  • Set data export permissions

Removing Users:

  1. Find user in team list
  2. Click three-dot menu
  3. Select Remove
  4. Confirm removal

The Logic “Under the Hood”

This section explains the mathematical formulas and calculations that PROPAMP AI uses behind the scenes. Understanding these formulas helps you interpret results and make better business decisions.

Inventory Calculations

Sales Velocity

Sales velocity measures how quickly products sell. It’s calculated as:

Sales Velocity=Total Units SoldNumber of DaysSales\ Velocity = \frac{Total\ Units\ Sold}{Number\ of\ Days}

For example, if you sold 300 units in the last 30 days: Sales Velocity=30030=10 units per daySales\ Velocity = \frac{300}{30} = 10\ units\ per\ day

The system can calculate velocity using different time periods:

  • 7 days: Recent, short-term trend
  • 30 days: Standard, balanced view
  • 60 days: Longer-term trend
  • 90 days: Seasonal or quarterly view

Safety Stock

Safety stock is extra inventory kept to protect against unexpected demand or supply delays. PROPAMP AI calculates it as:

Safety Stock=Sales Velocity×14 daysSafety\ Stock = Sales\ Velocity \times 14\ days

This provides a 2-week buffer. For example, with 10 units/day velocity: Safety Stock=10×14=140 unitsSafety\ Stock = 10 \times 14 = 140\ units

Reorder Point (ROP)

The reorder point is the inventory level at which you should place a new order. It ensures you don’t run out of stock before new inventory arrives.

ROP=Safety Stock+(Sales Velocity×Lead Time)ROP = Safety\ Stock + (Sales\ Velocity \times Lead\ Time)

Where:

  • Safety Stock = 14 days of sales velocity
  • Lead Time = Days from order to receipt

Example:

  • Sales Velocity: 10 units/day
  • Lead Time: 21 days
  • Safety Stock: 10 × 14 = 140 units
  • ROP: 140 + (10 × 21) = 140 + 210 = 350 units

When your stock drops to 350 units, it’s time to reorder.

Order Quantity

The order quantity ensures you have enough stock to cover the lead time plus your desired coverage period.

Order Quantity=(Sales Velocity×(Coverage Days+Lead Time))−Current StockOrder\ Quantity = (Sales\ Velocity \times (Coverage\ Days + Lead\ Time)) - Current\ Stock

Where:

  • Coverage Days = How many days of inventory you want (default: 30)
  • Current Stock = Available + Inbound + Other stock

Example:

  • Sales Velocity: 10 units/day
  • Coverage Days: 30 days
  • Lead Time: 21 days
  • Current Stock: 200 units
  • Order Quantity: (10 × (30 + 21)) - 200 = (10 × 51) - 200 = 510 - 200 = 310 units

This ensures after the order arrives, you’ll have 30 days of stock remaining.

Days Until Stockout

This predicts when you’ll run out of stock at current sales velocity.

Days Until Stockout=Current StockSales VelocityDays\ Until\ Stockout = \frac{Current\ Stock}{Sales\ Velocity}

Example:

  • Current Stock: 200 units
  • Sales Velocity: 10 units/day
  • Days Until Stockout: 200 ÷ 10 = 20 days

If sales velocity is 0 (no recent sales), days until stockout is infinite (you won’t run out).

Financial Calculations

Gross Profit

Gross profit is revenue minus the direct costs of products sold.

Gross Profit=Revenue−COGSGross\ Profit = Revenue - COGS

Example:

  • Revenue: $10,000
  • COGS: $6,000
  • Gross Profit: 10,000−10,000 - 6,000 = $4,000

Gross Margin Percentage

Gross margin shows profitability as a percentage.

Gross Margin %=Gross ProfitRevenue×100Gross\ Margin\ \% = \frac{Gross\ Profit}{Revenue} \times 100

Example:

  • Gross Profit: $4,000
  • Revenue: $10,000
  • Gross Margin: (4,000÷4,000 ÷ 10,000) × 100 = 40%

Net Profit

Net profit is what remains after all expenses.

Net Profit=Gross Profit−Operating Expenses−Marketplace Expenses−Advertising ExpensesNet\ Profit = Gross\ Profit - Operating\ Expenses - Marketplace\ Expenses - Advertising\ Expenses

Example:

  • Gross Profit: $4,000
  • Operating Expenses: $1,000
  • Marketplace Expenses: $500
  • Advertising: $300
  • Net Profit: 4,000−4,000 - 1,000 - 500−500 - 300 = $2,200

EBITDA

EBITDA measures operating profitability before interest, taxes, depreciation, and amortization.

EBITDA=Revenue−COGS−Total ExpensesEBITDA = Revenue - COGS - Total\ Expenses

In PROPAMP AI, this is calculated as: EBITDA=Revenue−COGS+ExpensesEBITDA = Revenue - COGS + Expenses

(Note: Expenses are stored as negative values, so adding them effectively subtracts them.)

TACOS (Total Advertising Cost of Sales)

TACOS shows what percentage of revenue goes to advertising.

TACOS=Advertising SpendTotal Revenue×100TACOS = \frac{Advertising\ Spend}{Total\ Revenue} \times 100

Example:

  • Advertising Spend: $500
  • Total Revenue: $10,000
  • TACOS: (500÷500 ÷ 10,000) × 100 = 5%

Lower TACOS is generally better, but it depends on profitability. A 5% TACOS is good if it generates profitable sales.

ACOS (Advertising Cost of Sales)

ACOS measures advertising efficiency for ad-driven sales only.

ACOS=Advertising SpendAd Sales Revenue×100ACOS = \frac{Advertising\ Spend}{Ad\ Sales\ Revenue} \times 100

Example:

  • Advertising Spend: $500
  • Ad Sales Revenue: $2,000
  • ACOS: (500÷500 ÷ 2,000) × 100 = 25%

ACOS should be lower than your gross margin percentage to be profitable. If gross margin is 40%, an ACOS of 25% leaves 15% profit.

ROAS (Return on Ad Spend)

ROAS shows revenue generated per dollar spent on advertising.

ROAS=Ad Sales RevenueAdvertising SpendROAS = \frac{Ad\ Sales\ Revenue}{Advertising\ Spend}

Example:

  • Ad Sales Revenue: $2,000
  • Advertising Spend: $500
  • ROAS: 2,000÷2,000 ÷ 500 = 4.0

A ROAS of 4.0 means you generate 4inrevenueforevery4 in revenue for every 1 spent on advertising.

Target Calculations

Target Revenue (Percentage Growth Method)

When you set a revenue growth percentage, the system calculates target revenue as follows:

Step 1: Calculate Baseline Start with last year’s sales for the same period.

Baseline=Last Year SalesBaseline = Last\ Year\ Sales

Step 2: Adjust for Out of Stock (if enabled) If you were out of stock last year, adjust the baseline upward:

Days in Stock=90−Out of Stock DaysDays\ in\ Stock = 90 - Out\ of\ Stock\ Days

Adjusted Baseline=Last Year SalesDays in Stock×90Adjusted\ Baseline = \frac{Last\ Year\ Sales}{Days\ in\ Stock} \times 90

This assumes you could have sold more if you had stock.

Step 3: Apply Revenue Growth Target Revenue=Baseline×(1+Growth %100)Target\ Revenue = Baseline \times (1 + \frac{Growth\ \%}{100})

Step 4: Apply Inflation (if enabled) Target Revenue=Target Revenue×(1+Inflation Rate100)Target\ Revenue = Target\ Revenue \times (1 + \frac{Inflation\ Rate}{100})

Complete Formula: Target Revenue=Baseline×(1+Growth %100)×(1+Inflation Rate100)Target\ Revenue = Baseline \times (1 + \frac{Growth\ \%}{100}) \times (1 + \frac{Inflation\ Rate}{100})

(If out of stock adjustment is enabled, use Adjusted Baseline instead of Baseline.)

Example:

  • Last Year Sales: $50,000
  • Out of Stock Days: 10
  • Growth %: 20%
  • Inflation Rate: 3%

Step 1: Baseline = 50,000Step2:DaysinStock=90−10=80AdjustedBaseline=(50,000 Step 2: Days in Stock = 90 - 10 = 80 Adjusted Baseline = (50,000 ÷ 80) × 90 = 56,250Step3:TargetRevenue=56,250 Step 3: Target Revenue = 56,250 × (1 + 20/100) = 56,250×1.20=56,250 × 1.20 = 67,500 Step 4: Target Revenue = 67,500×(1+3/100)=67,500 × (1 + 3/100) = 67,500 × 1.03 = $69,525

Target Gross Margin

Target gross margin can be set as a percentage or fixed amount.

Percentage Method: Target Gross Margin=Target Revenue×Gross Margin %100Target\ Gross\ Margin = Target\ Revenue \times \frac{Gross\ Margin\ \%}{100}

Example:

  • Target Revenue: $69,525
  • Gross Margin %: 35%
  • Target Gross Margin: 69,525×(35÷100)=69,525 × (35 ÷ 100) = 24,333.75

Target Quantity

Target quantity is calculated based on target revenue and expected selling price.

Target Quantity=Target RevenuePrice per UnitTarget\ Quantity = \frac{Target\ Revenue}{Price\ per\ Unit}

The price per unit is either:

  • The price you set manually
  • Last year’s average price (adjusted for inflation if enabled)

Example:

  • Target Revenue: $69,525
  • Price per Unit: $25.00
  • Target Quantity: 69,525÷69,525 ÷ 25.00 = 2,781 units

Advertising Budget from TACOS

When you set a TACOS target, the system calculates your advertising budget.

Advertising Budget=Target Revenue×TACOS %100Advertising\ Budget = Target\ Revenue \times \frac{TACOS\ \%}{100}

Example:

  • Target Revenue: $69,525
  • TACOS Target: 5%
  • Advertising Budget: 69,525×(5÷100)=69,525 × (5 ÷ 100) = 3,476.25

Required Daily Sales Velocity

To track progress toward targets, the system calculates what you need to sell per day.

Required Daily Revenue=Target Revenue−Current RevenueDays RemainingRequired\ Daily\ Revenue = \frac{Target\ Revenue - Current\ Revenue}{Days\ Remaining}

Required Daily Quantity=Target Quantity−Current QuantityDays RemainingRequired\ Daily\ Quantity = \frac{Target\ Quantity - Current\ Quantity}{Days\ Remaining}

Example:

  • Target Revenue: $69,525
  • Current Revenue: $20,000
  • Days Remaining: 45
  • Required Daily Revenue: (69,525−69,525 - 20,000) ÷ 45 = 49,525÷45=49,525 ÷ 45 = 1,100.56 per day

If current daily revenue is 800,you′rebehindby800, you're behind by 300.56 per day.

Coupon Calculations

Sale Price

The sale price after discount is applied.

Percentage Discount: Discount Amount=Original Price×Discount %100Discount\ Amount = Original\ Price \times \frac{Discount\ \%}{100}

Sale Price=Original Price−Discount AmountSale\ Price = Original\ Price - Discount\ Amount

Fixed Amount Discount: Sale Price=Original Price−Discount AmountSale\ Price = Original\ Price - Discount\ Amount

Example (Percentage):

  • Original Price: $30.00
  • Discount: 20%
  • Discount Amount: 30.00×(20÷100)=30.00 × (20 ÷ 100) = 6.00
  • Sale Price: 30.00−30.00 - 6.00 = $24.00

Cost per Unit

The total cost of each coupon redemption includes the discount and Amazon’s variable fee.

Cost per Unit=Discount Amount+(Sale Price×Variable Fee Rate)Cost\ per\ Unit = Discount\ Amount + (Sale\ Price \times Variable\ Fee\ Rate)

Example (US Marketplace):

  • Discount Amount: $6.00
  • Sale Price: $24.00
  • Variable Fee Rate: 2.5% (0.025)
  • Cost per Unit: 6.00+(6.00 + (24.00 × 0.025) = 6.00+6.00 + 0.60 = $6.60

Maximum Units

How many units can be sold with the available budget.

Available Budget=Total Budget−Upfront FeeAvailable\ Budget = Total\ Budget - Upfront\ Fee

Maximum Units=Available BudgetCost per UnitMaximum\ Units = \frac{Available\ Budget}{Cost\ per\ Unit}

Example:

  • Total Budget: $200
  • Upfront Fee: $5
  • Available Budget: 200−200 - 5 = $195
  • Cost per Unit: $6.60
  • Maximum Units: 195÷195 ÷ 6.60 = 29.55 → 29 units (rounded down)

Total Revenue from Coupon

Revenue generated from maximum coupon redemptions.

Total Revenue=Maximum Units×Sale PriceTotal\ Revenue = Maximum\ Units \times Sale\ Price

Example:

  • Maximum Units: 29
  • Sale Price: $24.00
  • Total Revenue: 29 × 24.00=24.00 = 696.00

Payment Terms Calculations

Daily Interest Rate

Convert annual WACC to a daily rate.

Daily Rate=WACC100÷365Daily\ Rate = \frac{WACC}{100} \div 365

Example:

  • WACC: 10%
  • Daily Rate: (10 ÷ 100) ÷ 365 = 0.10 ÷ 365 = 0.000274 (0.0274% per day)

Net Present Value (NPV)

NPV calculates the present value of a future payment, accounting for the time value of money.

NPV=Payment Amount(1+Daily Rate)DaysNPV = \frac{Payment\ Amount}{(1 + Daily\ Rate)^{Days}}

Where:

  • Payment Amount = Purchase Order Amount × (Payment Percentage ÷ 100)
  • Daily Rate = WACC ÷ 100 ÷ 365
  • Days = Days until payment is due

Example:

  • Purchase Order: $10,000
  • Payment: 50% at 30 days = $5,000
  • WACC: 10%
  • Daily Rate: 0.000274
  • NPV: $5,000 ÷ (1 + 0.000274)^30
  • NPV: 5,000÷1.00825=5,000 ÷ 1.00825 = 4,959.08

The 5,000paymentin30daysisworth5,000 payment in 30 days is worth 4,959.08 today.

Total NPV for Payment Plan

Sum of all payment NPVs in a plan.

Total NPV=∑i=1nNPViTotal\ NPV = \sum_{i=1}^{n} NPV_i

Where n is the number of payments in the plan.

Example:

  • Payment 1: 5,000at0days,NPV=5,000 at 0 days, NPV = 5,000.00
  • Payment 2: 5,000at30days,NPV=5,000 at 30 days, NPV = 4,959.08
  • Total NPV: 5,000.00+5,000.00 + 4,959.08 = $9,959.08

The plan with the lowest total NPV is the most cost-effective.

Box Optimizer Calculations

Units per Carton

The optimizer tries different arrangements to maximize units per carton.

For each product orientation (length × width × height), it calculates: Units X=⌊Internal LengthProduct Length⌋Units\ X = \lfloor \frac{Internal\ Length}{Product\ Length} \rfloor

Units Y=⌊Internal WidthProduct Width⌋Units\ Y = \lfloor \frac{Internal\ Width}{Product\ Width} \rfloor

Units Z=⌊Internal HeightProduct Height⌋Units\ Z = \lfloor \frac{Internal\ Height}{Product\ Height} \rfloor

Units per Carton=Units X×Units Y×Units ZUnits\ per\ Carton = Units\ X \times Units\ Y \times Units\ Z

Where:

  • Internal Length = Max Carton Length - (2 × Wall Thickness)
  • Internal Width = Max Carton Width - (2 × Wall Thickness)
  • Internal Height = Max Carton Height - (2 × Wall Thickness)

Example:

  • Product: 4” × 3” × 2”
  • Max Carton: 20” × 16” × 12”
  • Wall Thickness: 0.5”
  • Internal Dimensions: 19” × 15” × 11”
  • Units X: ⌊19 ÷ 4⌋ = 4
  • Units Y: ⌊15 ÷ 3⌋ = 5
  • Units Z: ⌊11 ÷ 2⌋ = 5
  • Units per Carton: 4 × 5 × 5 = 100 units

Carton Dimensions

External carton dimensions include wall thickness.

Carton Length=(Units X×Product Length)+(2×Wall Thickness)Carton\ Length = (Units\ X \times Product\ Length) + (2 \times Wall\ Thickness)

Carton Width=(Units Y×Product Width)+(2×Wall Thickness)Carton\ Width = (Units\ Y \times Product\ Width) + (2 \times Wall\ Thickness)

Carton Height=(Units Z×Product Height)+(2×Wall Thickness)Carton\ Height = (Units\ Z \times Product\ Height) + (2 \times Wall\ Thickness)

Example:

  • Units: 4 × 5 × 5
  • Product: 4” × 3” × 2”
  • Wall: 0.5”
  • Carton Length: (4 × 4) + (2 × 0.5) = 16 + 1 = 17”
  • Carton Width: (5 × 3) + (2 × 0.5) = 15 + 1 = 16”
  • Carton Height: (5 × 2) + (2 × 0.5) = 10 + 1 = 11”

Pallet Fit

Calculate how many cartons fit on a pallet.

Cartons per Layer=⌊Pallet LengthCarton Length⌋×⌊Pallet WidthCarton Width⌋Cartons\ per\ Layer = \lfloor \frac{Pallet\ Length}{Carton\ Length} \rfloor \times \lfloor \frac{Pallet\ Width}{Carton\ Width} \rfloor

Layers per Pallet=⌊Max Pallet HeightCarton Height⌋Layers\ per\ Pallet = \lfloor \frac{Max\ Pallet\ Height}{Carton\ Height} \rfloor

Total Cartons=Cartons per Layer×Layers per PalletTotal\ Cartons = Cartons\ per\ Layer \times Layers\ per\ Pallet

Total Units per Pallet=Total Cartons×Units per CartonTotal\ Units\ per\ Pallet = Total\ Cartons \times Units\ per\ Carton

Example:

  • Pallet: 48” × 40”
  • Carton: 17” × 16” × 11”
  • Max Height: 72”

Cartons per Layer:

  • Length: ⌊48 ÷ 17⌋ = 2
  • Width: ⌊40 ÷ 16⌋ = 2
  • Cartons per Layer: 2 × 2 = 4

Layers:

  • ⌊72 ÷ 11⌋ = 6 layers

Total:

  • Total Cartons: 4 × 6 = 24 cartons
  • Units per Carton: 100
  • Total Units: 24 × 100 = 2,400 units per pallet

Space Utilization

Measure how efficiently space is used.

Product Volume=Product Length×Product Width×Product Height×Units per CartonProduct\ Volume = Product\ Length \times Product\ Width \times Product\ Height \times Units\ per\ Carton

Carton Volume=Carton Length×Carton Width×Carton HeightCarton\ Volume = Carton\ Length \times Carton\ Width \times Carton\ Height

Space Utilization=Product VolumeCarton Volume×100%Space\ Utilization = \frac{Product\ Volume}{Carton\ Volume} \times 100\%

Example:

  • Product Volume: 4 × 3 × 2 × 100 = 2,400 cubic inches
  • Carton Volume: 17 × 16 × 11 = 2,992 cubic inches
  • Utilization: (2,400 ÷ 2,992) × 100% = 80.2%

Higher utilization means less wasted space and lower shipping costs per unit.

Troubleshooting & FAQ

Common Issues and Solutions

”I can’t see my products in the inventory dashboard”

Possible Causes:

  1. Products haven’t been added to the system
  2. Products aren’t connected to your Amazon account
  3. Date range filter is excluding products
  4. Marketplace filter is hiding products

Solutions:

  1. Go to Dictionaries → Products and verify products are added
  2. Check that products are linked to correct ASINs
  3. Adjust date range to include all time periods
  4. Check marketplace filters - make sure all relevant marketplaces are selected
  5. Refresh the page or clear browser cache

”Restock suggestions seem incorrect”

Possible Causes:

  1. Insufficient sales history
  2. Sales velocity period doesn’t match your sales pattern
  3. Lead time is incorrect
  4. Current stock levels aren’t updated

Solutions:

  1. Ensure you have at least 7-30 days of sales data
  2. Try different sales velocity periods (7, 30, 60, or 90 days)
  3. Verify lead time with your supplier
  4. Update current stock levels manually if needed
  5. Use custom sales velocity if you expect changes (promotions, seasonality)

“Financial numbers don’t match my Amazon reports”

Possible Causes:

  1. Date range mismatch
  2. Marketplace not fully connected
  3. Data sync delay
  4. Different calculation methods

Solutions:

  1. Verify date ranges match exactly (time zones can cause differences)
  2. Check Settings → Marketplaces to ensure all accounts are connected
  3. Wait a few hours for data to sync (Amazon data can take 24-48 hours)
  4. Understand that PROPAMP AI may calculate some metrics differently than Amazon’s reports
  5. Contact support if discrepancies persist

”I can’t create a purchase order”

Possible Causes:

  1. Missing product information
  2. Supplier not set up
  3. Insufficient permissions
  4. Required fields not filled

Solutions:

  1. Ensure products have all required information (ASIN, name, cost)
  2. Add supplier in Dictionaries → Suppliers
  3. Check with your admin about permissions
  4. Fill all required fields (marked with asterisks)

“Coupon estimator shows zero units”

Possible Causes:

  1. Budget too low (less than upfront fee)
  2. Discount too high (makes sale price negative)
  3. Product not selected
  4. Invalid discount value

Solutions:

  1. Increase budget to cover upfront fee plus at least one redemption
  2. Reduce discount amount
  3. Select a product from the dropdown
  4. Enter valid discount (positive number, reasonable percentage)

“Payment terms calculator shows all plans the same”

Possible Causes:

  1. WACC is zero or not entered
  2. All payment plans have same terms
  3. Payment period not set

Solutions:

  1. Enter your WACC (try 8-12% if unknown)
  2. Create payment plans with different terms (e.g., Net 0 vs. Net 30)
  3. Set the payment period to match your purchase order timeline

Frequently Asked Questions

General Questions

Q: How often is data updated? A: Amazon data typically syncs every 24-48 hours. Some data (like inventory levels) may update more frequently. You can manually refresh data in most sections.

Q: Can I use PROPAMP AI for multiple Amazon accounts? A: Yes! Connect multiple marketplace accounts in Settings → Marketplaces. You can view data for all accounts together or filter by specific marketplaces.

Q: Is my data secure? A: Yes. PROPAMP AI uses industry-standard encryption and secure API connections. Your Amazon credentials are never stored - we use OAuth for secure access.

Q: Can I export my data? A: Yes, most tables and reports have export options (CSV, Excel). Look for the export button in the toolbar.

Q: What if I need help? A: Use the Help section in the navigation menu. You can access documentation, contact support, or use the in-app chat feature.

Inventory Questions

Q: How does the system know when I’ll run out of stock? A: The system calculates sales velocity (units sold per day) from your recent sales history. It then divides your current stock by sales velocity to predict stockout date.

Q: What if my sales velocity changes (promotion, seasonality)? A: You can enter a custom sales velocity in the restock suggestions. The system will use your custom value instead of historical data.

Q: How do I update stock levels manually? A: Go to Inventory → Inventory Dashboard, find the product, and click edit. You can update available, inbound, and other stock quantities.

Q: What’s the difference between available and inbound stock? A: Available stock is in Amazon’s fulfillment centers and ready to ship. Inbound stock has been shipped to Amazon but not yet received and processed.

Financial Questions

Q: Why does my net profit differ from what I see in my bank account? A: Net profit in PROPAMP AI is calculated from Amazon sales data and may not include all business expenses (like taxes, personal expenses, or non-Amazon income). Also, there’s a timing difference - sales are recorded when Amazon processes them, not when money hits your bank.

Q: How is COGS calculated? A: COGS is entered manually per product. The system multiplies units sold by COGS per unit. Make sure to update COGS when costs change.

Q: What’s included in operating expenses (OPEX)? A: OPEX includes ongoing business costs like software subscriptions, salaries, rent, utilities, insurance, etc. You add these manually in the OPEX section.

Q: How do I account for returns? A: Returns are automatically pulled from Amazon data. The system subtracts return value from revenue and adds returned COGS back (since you get the product back).

Marketing Questions

Q: What’s a good TACOS percentage? A: It depends on your margins and goals. Generally, 5-10% is reasonable for most products. If your gross margin is 40%, a 10% TACOS leaves 30% for other expenses and profit.

Q: How do I know if my advertising is profitable? A: Compare ACOS to your gross margin percentage. If ACOS is lower than gross margin, advertising is profitable. Also check ROAS - a ROAS above 3-4 is generally good.

Q: Should I use percentage or fixed amount coupons? A: Percentage coupons work well for products with consistent prices. Fixed amount coupons are better when you want to control the exact discount. Use the coupon estimator to compare both options.

Q: How do I set realistic targets? A: Start with last year’s performance. Consider:

  • Growth trends
  • Market conditions
  • New products or promotions
  • Seasonality
  • Out of stock days last year

Use the out of stock and inflation adjustments to refine targets.

Supply Chain Questions

Q: How do I track a shipment? A: Create a shipment in Shipments, enter the tracking number, and the system will show status updates. You can also update status manually as the shipment progresses.

Q: What payment terms should I negotiate? A: Use the Payment Terms Calculator to compare options. Generally, longer payment terms (Net 30, Net 60) are better for cash flow, but consider early payment discounts too.

Q: How do I know which supplier to use? A: Consider:

  • Lead times (shorter is better)
  • Payment terms (use calculator)
  • Reliability (track on-time delivery)
  • Cost (compare COGS)
  • Quality (track return rates)

Q: What’s the difference between a purchase order and a shipment? A: A purchase order is the order you place with a supplier. A shipment is the physical movement of products. One PO can have multiple shipments if products are sent in batches.

Subscription Questions

Q: Can I change my subscription? A: Yes, go to Profile → Subscription and modify your features. Changes take effect immediately, and you’ll be charged/credited accordingly.

Q: What happens if I cancel? A: You can cancel anytime. Your subscription remains active until the end of the current billing period. You’ll retain access until then.

Q: Do I need all features? A: No! Start with core features (Dashboard, Inventory) and add others as needed. The modular system lets you pay only for what you use.

Q: Can I get a refund? A: Refunds are handled on a case-by-case basis. Contact support through the Help section to discuss your situation.

Getting Additional Help

If you can’t find the answer to your question:

  1. Check the Help Section: Navigate to Help in the main menu for documentation and guides
  2. Use In-App Support: Look for the support chat widget (usually in the bottom right corner)
  3. Contact Support: Email support through the Help section
  4. Community Forums: If available, join user forums to ask questions and share experiences

Best Practices

Data Accuracy:

  • Keep product information up to date
  • Update COGS when costs change
  • Verify stock levels regularly
  • Review and correct any data discrepancies

Regular Monitoring:

  • Check Mission Control dashboard daily
  • Review restock suggestions weekly
  • Monitor PPC performance regularly
  • Update financial data monthly

Planning:

  • Set targets at the start of each quarter
  • Plan purchase orders based on restock suggestions
  • Use payment calendar to manage cash flow
  • Review and adjust advertising budgets monthly

Optimization:

  • Use tools (Box Optimizer, Coupon Estimator) before making decisions
  • Compare payment terms before committing
  • Analyze which products and campaigns are most profitable
  • Continuously refine based on data insights

Conclusion

PROPAMP AI is a powerful tool designed to help Amazon FBA sellers make data-driven decisions and grow their businesses profitably. This manual covers the core features and functionality, but the platform continues to evolve with new features and improvements.

Remember:

  • Start with the basics (Dashboard, Inventory) and expand as needed
  • Use the tools to validate decisions before committing
  • Regularly review and update your data
  • Don’t hesitate to reach out for help when needed
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